Job Code Title: ADMINISTRATIVE OFFICER
Department/ Office: Office for the Coordination of Humanitarian Affairs
Duty Station: ABUJA
Posting Period: 2 April 2015 - 17 April 2015
Job Opening number: 15-ADM-OCHA-41688-R-ABUJA (X)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
This post is funded for a period of one year. Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
Organizational Setting and Reporting
This position is located in the Office for the Coordination of Humanitarian Affairs (OCHA) in Nigeria, Abuja. The Administrative Officer reports to the Head of Office.
Job Responsibilities
Within delegated authority, the Administrative Officer will be responsible for the following duties: I. BUDGET AND FINANCE:
Prepare and revise cost plans in line with work plans and financial rules and regulations and ensure that costs are reasonably estimated. Prepare quarterly requests for funds (financial authorizations) and monitor obligations and expenditures against financial authorizations in line with approved cost plans. Develop, implement, and maintain internal controls to monitor and ensure that financial resources are utilized to implement activities in accordance with work plans and cost plans.
Maintain a central filing system; ensuring consistent use and appropriate archiving of official administrative, finance, and human resource documents. Represent OCHA at meetings on administrative issues such as national salary scales, common services, premises, etc. Supervise national administrative staff on a regular basis, ensuring support and mentoring.
Competencies
Professionalism: Technical competence and proven track record in overall administration with emphasis on financial activities, and good knowledge of the United Nations Financial Rules and Regulations as well as accounting practices; good understanding of general administration and human resources management; competence in administrative support for field-based activities.
Work Experience
A minimum of five years of progressively responsible experience in administration, finance, accounting, human resources management, or other related area. Field experience in emergency situations is desirable. Experience within the United Nations common system handling finance-related matters is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another UN official language is desirable.
Assessment Method
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
United Nations Considerations
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
How to Apply for this vacancy at UN
Click Here to Apply for this vacancy at UN (Abuja)
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.
Application deadline for this vacancy at UN : 17th April 2015
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